Organizing a reunion can be a formidable undertaking. However, there is no better means to renew old relationships and spend more time with existing ones. It is an important time to renew class bonds and make new ones as well. You may obtain important new information about the past from class mates. With some advance planning, your reunion will be a wonderful time for everyone who attends. Your class mates may be arriving by planes, trains, and automobiles from all over the world. With that in mind, here are some ideas to help you plan the perfect 'Class Reunion,' for everyone.
The first thing you must think about is reserving space for the big event. The worst thing that could happen is a few months before the reunion, to only find out that all the rooms in town are too expensive or even worse all banquet space in town has been taken by a large convention. You also want to make sure your class mates from out of town can find a place to stay. This is why it is very important to reserve the space at special rates at one or two select hotels with plenty of time before the big event. At most hotels the minimum number of guests rooms required to make a block is 10 rooms per night, but if you are holding the reception or using any banquet space at the hotel sometimes that number can be less. If you are looking for over 30 rooms per night, another good idea is to split the group blocks among two to three hotels. This way your class mates can have a choice between different locations and prices.
You want to get your classmates' interest in the class reunion and generate excitement among them. Advance preparation is the key. Start by selecting the perfect location. Our technology is perfect for this, as it allows you to search multiple reunion locations at the same time. You want to find a reunion location that is central, so that every member of your class has an easy time getting there. You also want to make sure the location has enough attractions and things to do for every member of the class. The worst thing that could happen is when you try to call around for space a few months before your Class Reunion and find out the hotels are sold out. This is why it is very important to reserve a block of rooms for your Class Reunion at special rates at a hotel in the perfect location with plenty of time before the big event. At most hotels the minimum number of guest's rooms required to make a block is 10 rooms per night, but if you are using any banquet space at the hotel sometimes that number can be less.
To accomplish this goal you may not want to start blindly calling hotels in multiple locations. You will not be doing your class or yourself any favors by reserving blocks at the first rates the hotel will quote. You also do not have all the information on the hotel, and it is important you get organized detailed descriptions of all amenities before you make any decisions. First step is to see what rates are out there on the Internet. A great source we have found for easily comparing different hotel Internet rates is HotelPlanner.com (www.HotelPlanner.com). The best thing about their system is that it is free and very easy to use. All you need to do is put in your class reunion location options and dates and HotelPlanner.com will do the rest. It will allow you to search hotel group rates in multiple cities at the same time in a clear and organized approach without Hotel bias. It also puts you in control of sorting through this information by location, price or Hotel Brand names. They will also assign an account representative to you that will help make sure your hotel deals are not only the best, but they will help with the reservation process as well. The reservation process is very important because even if the room rate is very low, the deal may include a very strict cancellation policy, a high cash deposit, or other hidden costs such as mandatory resort fees. The HotelPlanner.com Account Representative will be more than happy to help through these and all of other issues you may encounter. After choosing your hotel they will set up a special online booking website just for your Class Reunion free of charge. This will help you keep track of your class mates as they confirm with your hotel.